We do what we do to change lives.
We understand ministries. And we understand that conferences change lives. For that reason, it is our mission to partner with ministries on the planning of their conferences and events to find the best accommodations in the most appropriate settings at the best possible prices. We assist in budgeting, pre-planning, site selection, and contract negotiation – all at no cost to you – saving you time, resources, and money in order that you may focus your efforts on content and programming that furthers the Gospel around the world.
Arrowhead provides affordable, expert online registration and housing management services for your event. We can create a customized website that will seamlessly integrate your conference registration with your attendees’ hotel reservations. It allows the flexibility to use the registration feature alone, the housing feature alone, or to combine them for one, seamless process. These tools are always accompanied by the servant-minded customer service you’re used to from Arrowhead. Our dedicated housing and registration team walks alongside your ministry before, during, and after to ensure the event is a success.
Arrowhead is now set up to serve as Cru’s corporate travel department and we are excited to offer individual and group booking services (air, hotel, car) for Cru’s 7,000 U.S. staff.
On our roadmap for 2025, we plan to extend these services to other ministry partners so they can benefit from the collective travel buying volume with negotiated discounts, savings, and agents with a ministry mindset. Reach out to service@arrowheadtravel.org to learn more!
Our Process
We begin by discussing your meeting goals and objectives. This allows us to help you come up with a timeline and list of action steps needed to create a successful meeting.
If you would like assistance with budgeting, we can work with you to outline meeting costs for your program and assist in creating a budget that works with your financial goals.
Once we fully understand your meeting needs and specifications, we will create a detailed RFP (Request for Proposal) and manage the hotel or venue sourcing process on your behalf.
We consolidate all of the hotel proposals into one detailed summary that will easily allow you to review, compare, and narrow down your options.
Our network of over 4,000 hotels, along with the volume of business we represent, gives your ministry more leverage and buying power. This translates into lower guest room and food and beverage rates, reduced or complimentary meeting space rental, beneficial concession packages, and contract language that is in the best interest of your ministry.
Once a short list is determined, we can work with the Hotels and local Convention Bureau’s (CVB’s) to arrange personalized in-person or virtual site inspections for an up close view of the cities and hotels under consideration. Depending on the size and scope of your program, we can often negotiate complimentary site rooms and travel for you.
Our industry accepted Arrowhead contract is a valuable resource for our ministry partners. This contract protects ministries from financial risks (i.e. attrition and cancellation) and clearly outlines all of the items agreed upon during the RFP process: rates, pricing, guest rooms, meeting space, concessions, and more. With our extensive understanding of both hotels and ministries, we draft our contracts to protect your ministry from the most common pitfalls and liabilities and establish a foundation for smooth planning and a successful event.
